smashmiester
11-20-2007, 07:39 PM
I need to archive emails in entourage. My IT guy sent a warning out the other day saying I was one of the top culprats. He gave instructions, but they only apply to Windows Outlook. I am the only mac in the office and he basically told me that I needed to archive a years worth of emails by hand. I have listed the instructions that I found in Help below. It seems to me this is an all or nothing archive. The instructions he gave for Outlook was to choose a date, and everything prior to that will be archived.
Anyone have an experience with this?
Back up and restore Entourage information
Entourage can export items such as mail messages, tasks, contacts, notes, and calendar events to an Entourage archive (.rge extension). This enables you to store information in another location and remove it from Entourage. You can also use this process to make a back up of your Entourage information (without removing the information from Entourage).
When creating Entourage back ups and archives, keep the following in mind:
• Groups, notes with multimedia elements and category information for all items except contacts cannot be exported.
• When exporting messages stored on a mail server (such as IMAP accounts), the entire contents of the message can only be exported if it has been downloaded from the mail server.
• Even if you choose to delete items after exporting, messages stored on the mail server will not be deleted.
To back up or archive Entourage information
1. Empty all Deleted Items folders to avoid getting items you do not want.
2. On the File menu, click Export.
3. Click Export items to an Entourage archive and select the items you want to include.
4. Under Archive the following item types, select the item types you want to include, and then click the right arrow to continue.
5. Choose whether or not you want to delete the items you are exporting and then click the right arrow to continue.
6. Enter a name for the archive file and a location to store it and then click Save.
To restore Entourage information
1. On the File menu, click Import.
2. Click Import information from an Entourage archive and then click the right arrow to continue.
3. Locate the .rge folder you want to import and then click Import.
Tips
• If you need to refer to information stored in an archive temporarily and do not want the items imported into Entourage, create a new Identity and import the archived information into it. Then, when you are finished, you can simply delete the new Identity.
• If you want to explore the contents of an archive, hold down CONTROL while clicking the .rge folder and then click Show Package Contents.
See also
Anyone have an experience with this?
Back up and restore Entourage information
Entourage can export items such as mail messages, tasks, contacts, notes, and calendar events to an Entourage archive (.rge extension). This enables you to store information in another location and remove it from Entourage. You can also use this process to make a back up of your Entourage information (without removing the information from Entourage).
When creating Entourage back ups and archives, keep the following in mind:
• Groups, notes with multimedia elements and category information for all items except contacts cannot be exported.
• When exporting messages stored on a mail server (such as IMAP accounts), the entire contents of the message can only be exported if it has been downloaded from the mail server.
• Even if you choose to delete items after exporting, messages stored on the mail server will not be deleted.
To back up or archive Entourage information
1. Empty all Deleted Items folders to avoid getting items you do not want.
2. On the File menu, click Export.
3. Click Export items to an Entourage archive and select the items you want to include.
4. Under Archive the following item types, select the item types you want to include, and then click the right arrow to continue.
5. Choose whether or not you want to delete the items you are exporting and then click the right arrow to continue.
6. Enter a name for the archive file and a location to store it and then click Save.
To restore Entourage information
1. On the File menu, click Import.
2. Click Import information from an Entourage archive and then click the right arrow to continue.
3. Locate the .rge folder you want to import and then click Import.
Tips
• If you need to refer to information stored in an archive temporarily and do not want the items imported into Entourage, create a new Identity and import the archived information into it. Then, when you are finished, you can simply delete the new Identity.
• If you want to explore the contents of an archive, hold down CONTROL while clicking the .rge folder and then click Show Package Contents.
See also