Since I started in this industry over 18 years ago, I’ve always used very straight forward file/folder naming for all of my projects. There were a couple freelance gigs I had that insisted I stuck to Job numbers they created for each project, but beyond that, I’ve avoided numbering like a plague.
My reasoning was: my clients always speak to me with the ‘straight-forward’ name of the projects, not numbers; If I need to find something I can just search for the physical name and it comes up just as quick; Adding job numbers means there needs to be a database that houses all of the Numbers and the actual project description etc, and that’s a hassle and might get confusing.
As I’ve grown and now dealing with more active projects per week than ever, ‘straight-forward’ job names are becoming cumbersome - dealing with a lot of similar projects all with similar names - sometimes taking a 4 word search just to get to START narrowing it down! I’m beginning to realize I should have switched to job numbers a long time ago, or at a minimum, acknowledged the benefit so I could gain some deeper job numbering experience earlier on in my career.
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So my question is to anyone that as gone through ‘Straight-Forward Naming’ to Job Numbers or is currently working at a place that uses job numbers:
Where are job numbers created in your company and who creates them? Billing/Invoicing software? Project Management Software? Manually generated via Spread Sheet? Teams just adding a folder with the next sequential number? Does your company have a dedicated person ensuring job numbers are correct, or is everyone expected to do the upkeep? Is there a master database you can reference to see the names/numbers? Do you also use numbers in addition to names?
Any help or advice here is greatly appreciated.