Thank you everyone for the reply!! I know my way sounds a bit old school in 2021 trying to organise all the reference but it gave me a sense of security while doing the sorting either way nothing is wrong as long as we continue to be creative
Just want to share my findings for those who are old school like me you can try the management tool: raindrop or Eagle
I found both of them to be pretty intuitive and friendly!
Raindrop supports mobile/desktop which is a plus, beautiful interface and easy to bookmark what you find online, easy tagging, support most documents, you can also do teamwork too!
Eagle mainly does desktop only but the rich features are mind-blowing!
Especially for its extension and image annotation/tagging. I can organize, search and browse through hundreds of items whether bookmark or files ALL IN ONE PLACE! yay! for designers you may also be surprised by the rich formats it supports.
I’m very pleased.
However, the downside is that it requires some space in your computer tho this may be solved by external hard drives or sync with cloud services.
anyway, thank you again! may everyone finds your own way of organising