New user - question about proofing

Software
#1

Hi my name is Molly,
I’m happy to find it form. I hope someone can help.
So I imported a list of names, numbers & websites from an Excel doc into an InDesign doc.

I’m done designing the InDesign layout and formatting the names, numbers & websites. Now all I want to do is proof my InDesign layout and make sure the info matches the info from the Excel doc.

Since the info is not actual words, I can’t use the regular spell check. Just trying to figure out a computer short cut rather than relying on old school visual proofing. Especially since I am pretty dyslexic when it come to numbers, etc.

Thanks!! Molly

#2

There’s a number of text comparison tools on the internet. Load your pdf on one side and the excel file on the other side. And it can compare the text.

#3

Smurf2 you saved me. Thank you!!!

#4

If you can get Speech going, to read out the data in either your InDesign file or your Excel file and read along on the other.

2 Likes
#5

It might be a bit tedious - but you could probably export the InDesign file as a PDF and use the “Find” tool in your PDF viewer to search the names, numbers and websites from your excel file.

#6

Are you using the variable data capabilities of Indesign? As long as your fields are set up right, the software reads the info from the Excel doc and only a spot check should be necessary.

1 Like
#7

Acrobat can do that if you save the xls and the indd as pdf, right?
(check only text in the file comparison dialogue)

#8

Sorta - but not the same thing at all.